Cape Fear Academy Parent Association

The purpose of the Parent Association is to enrich the educational opportunities of the students at Cape Fear Academy. There are many opportunities for parents to get involved.

Parents are encouraged to find a position or committee that interests them and volunteer by clicking on the following link:

SIGN UP FOR VOLUNTEERING


Executive Council 
All members of the Executive Council come from the nominating committee and are voted on by the Parent Association. 
President - The President of the Parent Association shall set the calendar of PA Board (monthly) and regular (minimum 2 times a year) meetings. S/he shall serve as a liaison between the PA, the Head of School and CFA Board of Trustees.  Attendance to Trustee meetings is expected and the President should report about PA activities at this meeting. A yearly report is due the beginning of June to the Head of School’s Executive Assistant. The President should train the President-elect with all pertinent information concerning CFA Trustee meetings, PA committees, and Head of School concerns. Communication of PA activities to parents to be published in the Weekly Inbox. The President will preside over the PA Board and PA regular meetings.

President Elect – The President-elect of the Parent Association shall attend monthly PA meetings, observing and training to take over as President. The President Elect will serve as the President directs in any necessary capacity and run the PA meeting if the President is absent.

Secretary - The Parent Association Secretary shall attend monthly PA meetings and take minutes. The secretary will record attendance at all meetings and send typed minutes to all officers of the PA, Committee Chairs, and Constituency Director no less than one week after the meeting.

TreasurerThe Parent Association Treasurer shall:
  • Oversee the financial policies and procedures of the association. 
  • Develop and recommend the annual budget and revisions. 
  • Review the draft budget with Mr. Berger, the Headmaster, prior to submitting the draft budget to the PA Board.  
  • Recommend financial guidelines to Parent Association Board. 
  • Oversee the finances for PA.
  • Approve purchase requests prior to actual purchase. 
  • Code and approve all purchase receipts and requests for payment.
  • Review and reconcile the Monthly Reports provided by the CFA Business Office.
  • Prepare a Monthly Treasurer’s Report in conjunction with the Monthly Reports provided by the CFA Business Office.
  • Perform other duties as may be authorized and directed by the Parent Association Board.
Board Members 
Grade Parent Coordinators: 
Lower School Parent Coordinators shall recruit grade parents for each grade level and serve as a link between LS Division Director, PA, and grade parents. They will coordinate with their division grade parents to help with student activities and with activities for faculty appreciation as well as work with the Physical Education teacher to help with the annual Field Day.  They will coordinate the End-of-the-Year Celebration for the Lower School. The Lower School Grade Parent Coordinators serve on Mini-Grants Review Committee and on the Nominating Committee.

Middle School Parent Coordinators shall recruit grade parents for each grade level and serve as a link between MS Director, PA, and Grade Parents. They will coordinate grade parents to help with student activities in conjunction with the Middle School Student Government advisor and with activities for faculty appreciation. They will serve on the Mini-Grants Review Committee and the Nominating Committee.

Upper School Parent Coordinators shall recruit grade parents for each grade level and serve as a link between US Director, PA, and Grade Parents. They will coordinate grade parents to help with student activities in conjunction with Upper School Student Government advisor(s) and with activities for faculty appreciation.  The Upper School Grade Coordinator serves on the Mini-Grants review committee and the Nominating Committee.

Vice President of Boosters shall support the activities of the Athletic Department.  They will propose and oversee the Booster annual budget and arrange for volunteers for the Concession Stand at home games. The Boosters chairs are responsible for inventory of needs for the concessions and arrange ordering with the Constituency Coordinator. They will arrange for volunteers to man the game gate sales for the Middle and Upper School sports' teams. At the beginning of each season (fall, winter, and spring), they will contact coaches and team parents for each team and assist with organizing a volunteer to collect gate money for each HOME game.

Vice President of Educational Enrichment/Mini Grants shall initiate, oversee, and chair Mini-Grants Program. This person will prepare and chair the Mini-Grants Review Committee meeting.  The VP of Educational Enrichment will help the Division Directors arrange performances and presentations for the student body.

Vice President of Fine Arts shall provide volunteer support to curricular and extracurricular activities promoting the arts at the Academy. This person will manage chairs for Band, Choral, Drama, Strings and Visual Arts Committees and help organize ticket sales for events.

Standing Committees
Bingo: The Bingo chair shall plan and organize the bingo event. Prior to the event, the emphasis shall be with arranging for food/drink, creating a flyer that will go home in the children’s backpacks, and ordering the prizes.  This person will also make arrangements for a bingo caller and inventory the bingo cards and equipment to be sure all will be in working order the evening of the event. 
Booster Season Coordinators:
Fall:  The Fall Sports chair(s) shall work with the Vice President of Boosters to arrange special events for the fall sport’s teams, help coordinate appropriate season end awards with the Assistant Athletic Director to provide refreshments, and recruit volunteers for the Concessions and Game Gate Sales.

Winter:  The Winter Sports chair(s) shall work with the Vice President of Boosters to arrange special events for the winter sport’s teams, help coordinate appropriate season end awards with the Assistant Athletic Director to provide refreshments, and recruit volunteers for the Concessions and Game Gate Sales. The Winter Sports chair will ensure the Concession stand in the Athletic Center will remain in Health Code standard.

Spring:  The Spring Sports chair(s) shall work with the Vice President of Boosters to arrange special events for the spring sport’s teams, help coordinate appropriate season end awards with the Assistant Athletic Director to provide refreshments, and help with LS Field Day activities. They will help recruit volunteers for the Concessions and Game Gate Sales.

Bulk Mail:  The Bulk Mail Volunteer shall arrange for volunteers to help with mailings/stuffing envelopes as needed.

Fine Arts Department Assistance:
Lower School Chorus and Drama volunteer shall coordinate volunteers for each show with the Director of Drama in the areas of costumes, props, ticket sales, and backstage. They will organize volunteers to help with managing the children backstage during practices and performances, arrange for presentation of flowers for the teachers/directors at all major performances, and help find community resources for productions (i.e. donations of poster design, fabric, costumes, and props).

Middle School Band volunteer shall correspond with Band Director on an as-needed basis, arrange for snacks/drinks at all band concerts, and arrange for presentation of flowers for the teachers/directors at all major performances.

Middle School Chorus volunteer shall communicate with the Middle School Chorus Director on a regular basis and coordinate PA members to assist with the choral program. They will arrange volunteers to help as needed for performances, field trips, special events, organize receptions with food and beverages for concerts, and arrange for presentation of flowers for the teachers/directors at all major performances.

Middle School Drama volunteer shall coordinate volunteers for each show with the Director of Drama in the areas of costumes, props, ticket sales, and backstage. They will organize volunteers to handle the green room and management of the students at rehearsals and performances, and arrange for presentation of flowers for the teachers/directors. They will help find community resources for productions (i.e. fabric, costumes, and props).

Upper School Band volunteers shall correspond with Band Director on an as-needed basis, arrange for snacks/drinks at all band concerts, and arrange for presentation of flowers for the teachers/directors at all major performances.

Upper School Chorus volunteers shall communicate with the Upper School Choral Director on a regular basis and coordinate PA members to assist with the choral program. They arrange volunteers to help as needed for performances, field trips, special events, organize reception with food and beverages for concerts, and arrange for presentation of flowers for the teachers/directors at all major performances.

Upper School Drama volunteers shall coordinate volunteers for each show with the Director of Drama in the areas of costumes, props, ticket sales, and backstage. They will organize volunteers to help backstage for all performances as needed, arrange for presentation of flowers for the teachers/directors, and help find community resources for productions (i.e. fabric, costumes, and props).

Strings volunteers shall communicate with the Strings teacher on a regular basis, coordinate PA members to assist with any program (performances, field trips, special events, strings group parties, and musicals (if it involves the strings group), and organize reception with food and beverages for concerts.

Visual Arts volunteers shall contact local artists to display their work in Godwin Media Center, write a biography on the artist to go in the Inbox, and put up and take down all visual art shows.

Grounds Maintenance: The Grounds Development volunteer shall promote conservation and beautification projects in consultation with Business Manager and Fields and Grounds Supervisor.

Museum on Wheels:  The Museum on Wheels volunteers shall coordinate an art lecture series prepared by volunteers and schedule presentations to Lower School classes.

Spirit Store: The Spirit Store chairs shall order and inventory supplies sold, coordinate and publicize when the store will be open, and coordinate volunteers to help with sales.

Technology:  The Technology chair shall maintain the Parent Association information on the Parent Resources site on the homepage and post information such as PA minutes and the treasurer's report on the site.

Traffic: The Traffic Chair shall recruit and arrange parents to help in morning drop off.

Tuition Raffle: The Tuition Raffle chair shall work with the Constituency Coordinator to organize the tuition raffle sale during the spring semester. Prior to the event, they will create a flyer for the children to take home in the backpack, organize a mailing of the flyer to the grandparents, and order the tickets. As tickets sales begin, they will record ticket sales. At the conclusion of the sales, they will arrange the drawing for a winner. 







 
Point of Contact for this page:  Mona & Shane Jones  shaneforcfa@gmail.com     
Please email anything you want posted to this page to Shane at shaneforcfa@gmail.com and mark it PA WebPage. We can post links, attachments, etc.